A look at the municipal budget process

Municipalities all across B.C. are working on finalizing their 2017 budgets. We take a look at the process.

  • Apr. 7, 2017 8:00 p.m.
A look at the municipal budget process

By Betsy Kline

Municipalities all across the province, including Rossland, are busy working on finalizing their 2017 budgets. All of the plans, meetings, debates and calculations leading up to a finalized budget can be a bit overwhelming.

So just how does the municipal budget process work anyway?

First of all, it is important to understand that cities pass five-year financial plans, meaning that they have essentially approved a budget for the next five years. This is what allows local governments to keep functioning during the early months of the year before the next budget is passed. Expenses for everything from paying utility bills and employee’s wages to purifying our water must still be paid prior to the passing of a new budget. By the time the budget is finally passed, more than one-third of the fiscal year has typically already transpired.

It is also one of the reasons that new expenses can be approved for the current year prior to the approval of that year’s final budget. Items planned for in the previous year’s budget, but not yet completed, will often come forward before council for approval during those interim months. Councils may also approve other expenditures for things that must be decided on before the budget is passed.

Included in the budget is a five-year capital plan that sets out plans for capital projects. Capital projects often span more than one fiscal year.

Section 165 of the Community Charter states that municipalities “must have a financial plan that is adopted annually, by bylaw, before the annual property tax bylaw is adopted.” The property tax bylaw must be passed by May 15. But it also states that “the financial plan may be amended by bylaw at any time,” giving cities the opportunity to take advantage of opportunities that may present themselves during the year or to make adjustments due to unforeseen circumstances.

Staff prepares reports, strategic planning sessions are held, the finance committee meets, and eventually a budget is hashed out. A draft budget is then usually presented at a city council meeting, and eventually undergoes public consultation.

Section 166 of the Community Charter states: “A council must undertake a process of public consultation regarding the proposed financial plan before it is adopted.” Procedural rules are such that the first two readings of the budget bylaw must be passed before public consultations can take place.

It then returns to council again for a third reading and if it passes, it will then come before council again at the next meeting for adoption.